ELM 19/2021 Provision, Management and Maintenance of a Web based Automated Performance Management System

TENDER NO.: ELM 19/2021

Emalahleni Local Municipality hereby invites service providers for the Performance Management System to manage the monitoring, reporting and evaluation of the IDP and SDBIP.

Tender documents with full specifications will be made available and can be obtained from www.emalahleni.gov.za  or www.etenders.gov.za  as from Friday, 11 March 2022.

A compulsory briefing will not be conducted for this tender in order to prevent the spread of the Covid-19 virus through interactions. Bidders may send electronic mails for any enquiries related to this bid.

The closing time for receipt of tenders is 11:00 on Friday, 18 March 2022. Telegraphic, telephonic, telex, facsimile, e-mail, unmarked and late tenders will under no circumstances be considered and accepted. The tender box will be emptied just after closing time on the closing date. Thereafter all bids will be opened in public.

Any technical enquiries relating to the tender document may be directed to Ms M.B Mavimbela at telephone number 013 690 6470 during working hours or e-mails may be sent to mavimbelamb@emalahleni.gov.za. Supply Chain Management Office may also be contacted on (013) 690 6483/6497/6484.

Fully completed tender documents, clearly marked “Tender No. ELM 19/2021 Provision, Management and Maintenance of a Web based Automated Performance Management System with “NAME of TENDERER” must be placed in a sealed envelope and placed in the tender box situated on the First floor, Emalahleni Local Municipality, Civic Centre, Corner Mandela & Arras Street, eMalahleni 1035 by no later than 11h00 on 18/03/2022. The envelope must be endorsed with number, title and closing date as indicated above.

A preferential point system shall apply whereby a contract will be allocated to a tenderer in accordance with the Preferential Procurement Policy Framework Act, Act No. 5 of 2000 and as defined in the Conditions of Tender in the tender document, read in conjunction with the Supply Chain Management Policy of Emalahleni Local Municipality where 80 points will be allocated in respect of price and 20 points in respect of B-BBEE Status Level of Contribution.

No awards will be made to a person:
- Who is not registered on the Central Supplier Database (CSD);
- Who is in the service of the state;
- If that person is not a natural person , of which any director, manager, principal shareholder or stakeholder is a person in the service of the state; and/or
- Who is an advisor or consultant contracted with the municipality or municipal entity.

The municipality reserves the right to withdraw any invitation to tender and/or to re-advertise or to reject any tender or to accept a part of it. The municipality does not bind itself to accepting the lowest tender or award a contract to the bidder scoring the highest number of points.

Should you not hear from us within 90 days after the closing date, please consider your tender unsuccessful.


Emalahleni Local Municipality request all prospective bidders to submit two (2) copies of the tender documents. One copy should be in an electronic format (disk) the other copy should be printed. Both copies should be in one envelope.

This request comes as a preventative measure to reduce risks associated with Covid-19 pandemic.


Queries relating to the issues of this advertsiment may be addressed to the below contacts  during Working hours: Monday to Thursday 07:30 – 16:30 and Friday 07:30-13:30
Ms M.B Mavimbela
Ms M.B MavimbelaStrategic and Executive Supportmavimbelamb@emalahleni.gov.za
Tel No. 013 690 6470
MS. Z MOROKUSupply Chainmasangonz@emalahleni.gov.za
013 690 6497